Guide to Extracting Data from PDFs to Notion Without Errors

Moving PDF invoice data to Notion manually is slow and error-prone. Here is your roadmap for a professional workflow.

The "Core" of Your Database

To make your database useful, ensure you always extract these fields:

1. Vendor: Tax name.
2. Date: Consistent format (ISO recommended).
3. Amounts: Tax base, VAT/Tax, and Total.
4. Reference: Invoice number.

Why Manual Extraction Fails

Human error is inevitable when transcribing long numbers or dates. The solution is automating extraction with AI so the format is always identical.

Problem	AI Solution
Mixed date formats	Automatic standardization
Decimal errors	Precise vision-based reading
Inconsistent names	Vendor normalization

The Critical Step: Review

Even though AI is powerful (using models like Gemini), we always recommend a preview screen. Reviewing before sending ensures your Notion base remains 100% clean.

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